HULA Animal Rescue Volunteer Fete Co ordinator

HULA Animal Rescue are looking for help and would like to recruit a Voluntary Fete Coordinator. Their two fetes which are held in May and September are vital to HULA and raise funds that enable them to continue with their work.

They are looking for somebody to help plan and run these two events and liaise with staff and volunteers to ensure these two very important events run smoothly.

Have you experience in event organisation or fundraising and are you looking for a challenge? If so they would love to hear from you as they are looking for a Volunteer Fete coordinator to join their friendly team.

Main Purpose of Role:

To coordinate a team of volunteers and assist with the organisation and running of the May and September HULA Fetes.

Key Activities:

Arrange and attend fete meetings

Ensure all activities on the checklist have been allocated to a team member

Monitor activities to ensure completion in a timely manner

Maintain/update activity checklist

Ensure volunteers for the Fete weekend have been obtained, contacted and allocated to specific areas. For example: Car parking, Dog Show, HULA stalls, tombola, raffle etc, refreshment tent fete set-up and dismantling.

Communicate regularly with helpers, especially near to the date

Create/update site plan and distribute

Event weekend: On Friday/Saturday set-up activities on Fete day. Be available and on view as point of contact and proactively handle any arising issues and troubleshoot any emerging problems on the event day’ Check on volunteers throughout the day to ensure they are OK, have drinks, etc. o After fete co-ordinate clear-up activities. Thank volunteers, sponsors etc.

Desirable Skills:

Experience in coordinating public event events, endless enthusiasm and open to new ideas.

How to Apply please send a letter or mail detailing why you feel you would be suitable for the position by post to :

HULA Animal Rescue, Glebe Farm, Salford Road, Aspley Guise, Beds, MK17 8HZ.

Or alternatively please send an email to: recruitment.hula@gmail.com

If you would like to have a chat about the role before applying then please email your contact telephone number and convenient times for Hula to contact you to: recruitment.hula@gmail.com

Closing date for applications is Monday 14th March 2016